With Eventaly, you can effortlessly accept and manage applications. With a single click, send emails to your waitlisted and declined applicants while issuing invoices to accepted participants.
Eventaly will handle payment follow-ups, allowing you to easily track who has paid, with all funds securely processed through the Stripe payment gateway. You can also communicate directly with stallholders or send operational emails seamlessly.
For both organisers and stallholders, invoices are clearly listed for tax purposes, eliminating the need for manual invoicing and payment tracking. No more creating spreadsheets—though you can export your lists if you prefer!
Streamline your market management with Eventaly and focus on what you love about your events.
How Eventaly works:
As an organiser, you can easily set up your markets with multiple dates, which can be added throughout the year. Simply specify the stall types—such as hot food, cold food, small stall, double stall—and their prices, then click publish. Then simply share the market applications with your audience.
Stallholders create a detailed profile that they can update as needed, including stall information, images, Public Liability Insurance details, food ratings, accessibility limitations, and other important information. Once completed, stallholders can apply for any stall at any market with a simple click.
As a market organiser, you’ll see a list of applications accumulating. Eventaly doesn’t promote the markets or share the link to the markets with stallholders because many organisers prefer to use their own set list of traders. Depending on your event management style, you can accept, waitlist, or decline stallholders either after the application period closes or on a rolling basis.
Organisers can manage and move stalls, offer discounts for multiple event bookings and then once the payments are in they can email operational information which gets stored on the market page.
Phone image 1 (left)- Log in screen
Phone image 2 (centre) – Organisers can see how many pending application notifications they have.
Phone image 3 (right) – On their home screen you will have notifications of outstanding payments and pending applications across all events, plus notifications and invoices.
When editing a market you can amend your market info and FAQ’s, view and manage applications, amend dates and prices, create your email notifications for accepted, waitlisted and declined applicants.
Phone image 1 (left) – Complete your market info and FAQ’s.
Phone image 2 (centre) – select which date market you want to look at and manage.
Phone image 3 (right) – choose which stalls you want and waitlist, decline or accept then click move. Double check you are happy with your choices and then click to send the automated emails.
These are all mock ups of how we expect the actual website to look on a mobile (it’s not an app) and the complete website should be ready to view from 1st August.
Want to Get Involved?
Eventaly is looking for organisers to help them test this system with real-life markets. Would you be interested in supporting this? It can be just one event to see how it works or all of your events, Eventaly are more than happy to accommodate this. Organisers will have a designated support from the team, where they will be on hand to answer your questions and guide you through this task.
Costs to organisers – zero upfront cost but all Eventaly will take is 1% of the stall fee collected from your traders as they need to check this system works! Plus the Stripe fees at 1.2% + £0.20 for UK cards.
Eventaly team are looking forward to offering this fab resource to the community and will welcome as many organisers as possible to test their system.
Don’t delay, get involved in discussions about the new system today and be a forward thinking organiser trying to improve efficiency and operations within your business.